Calendar help
Reminders, printable planners, the Year view, subscriptions, Project Report, the on-device AI assistant, themes and more linked calendars - and the 7-day trial.
Everything on this page is part of Calendar Pro, a one-off £5.99 upgrade in the Windows app - try it free for 7 days first.
Calendar is free. Calendar Pro is an optional one-off upgrade from the Microsoft Store - no subscription and no account. Everything Pro adds is listed under Calendar Pro in the left sidebar (click it to open the list), and Pro features carry a PRO badge until you have it. You can try it all free for 7 days first: no payment details, and it switches off by itself.
Edit an event and pick a time in the Reminder field (from 1 week before to the start time). Windows shows a notification at that time, even when Calendar is closed. All-day events and milestones remind you from the start of your working day.
··· → Print & export → Printable planner. Choose a day page, week, month or a 12-month year wall planner; the Classic, Minimal or Site board style; A4, A3 or Letter; and whether to include your events, notes, UK bank holidays and ruled lines. Print it, or choose Microsoft Print to PDF to save it.
Choose Project Report in the ··· menu (top right) and pick a project: every event tagged to it, planned against logged hours, how many are completed, and Export CSV for a timesheet or invoice backup.
AI diary entry in Day view, Weekly update (AI) in the ··· menu, an AI summary in the Project Report, and ✨ next to an event's title to tidy it. It runs entirely on your PC - nothing is sent anywhere - and never changes anything until you click Copy, Append or Use this title.
Six extra themes in Settings → Theme: Midnight, Graphite, Forest and Plum (dark), Paper and Ocean (light).
One linked Outlook, Google or Apple calendar is free. With Pro you can link as many as you like.
Click Year at the top (or press 6). All twelve months, with a dot for each day's events in their colours and UK bank holidays shaded. Click a day to open it, or a month's name for Month view. Print year planner opens the year wall planner.
+ Add calendar → Bank holidays & more in the sidebar: bank holidays for Scotland, Northern Ireland and England and Wales (from GOV.UK, with one-off holidays), Irish public holidays and the UK clock changes. They show like linked calendars, read-only, and you can remove them at any time.
Feature overviews with screenshots: Reminders, Printable planners, Project Report, On-device AI assistant, Themes pack, Year view, Calendar subscriptions, Timesheets and invoices, Backup and restore. Free vs Pro and the trial.
