Calendar Pro

Reminders, even when Calendar is closedPRO

Pick a reminder for any event - from a week before to the start time - and Windows shows a notification when it's due, even if Calendar isn't open. All-day events and milestones remind you at the start of your working day. Part of Calendar Pro.

Get it free from the Microsoft Store See what's in Pro

Calendar's event editor with the Reminder field set to 1 hour before

How it works

Step by step

1

Open the event

Double-click an event, or add a new one. With Calendar Pro, the sidebar's Reminders opens a new event at the Reminder field.

2

Pick a time

Choose a reminder: at start time, 5, 15 or 30 minutes, 1 or 2 hours, a day or a week before.

3

Save

Calendar schedules the next 31 days of reminders with Windows, and keeps them up to date as you change events.

4

Get the notification

Windows shows it at the time you picked. Click it to open Calendar - the window you already have comes forward.

Calendar Pro help has every option in detail.

Who it's for

Made for

People in meetings and on site - a nudge before the next visit.
Anyone with deadlines - a reminder a day or a week before a tender or a return is due.
Busy diaries - reminders that work when Calendar isn't the window in front.

Part of Calendar Pro. Calendar is free. Calendar Pro is a one-off £5.99 upgrade inside the Windows app, bought through the Microsoft Store - no subscription, no account. Try it free for 7 days.

Guides

Related how-to guides

Frequently asked questions

Do reminders work when Calendar is closed?

Yes. They're scheduled Windows notifications, so they appear even when Calendar isn't running.

Do they work in the browser edition?

No. Reminders use Windows notifications, so they're in the Windows app's Calendar Pro.

Can I try reminders first?

Yes. Calendar Pro has a free 7-day trial in the app, once per PC - no payment details.

More in Calendar

Other features

Calendar's Week view with a sample week of site visits, meetings and reviews, colour-coded by project

Five views for a working weekFREE

Day, Week, Timeline, Month and Agenda - drag to reschedule, week numbers and UK bank holidays.

Calendar's Time Tracking panel showing planned and logged hours for the week, day by day

Projects and time trackingFREE

Tag events by project, filter to one, and log actual hours against planned.

Calendar's Day view with the day's events and a day note about a foundation inspection

Day notes and a site diaryFREE

Notes for every day, exported as a formatted site diary for any date range.

A month planner printed by Calendar Pro, with the month's events and UK bank holidays

Printable plannersPRO

Day, week, month and year wall planners in three styles - print or PDF.

Calendar's Project Report for Site A: events, planned hours, logged hours and completed count

Project ReportPRO

Every event for a project, planned against logged hours, with CSV export.

Calendar's Weekly Update (AI) panel with the week's dates, ready to draft an update email on the PC

On-device AI assistantPRO

Diary entries, weekly update emails and project summaries - private, on your PC.

Calendar in the Paper theme with Settings open at the Theme list

Themes packPRO

Midnight, Graphite, Forest, Plum, Paper and Ocean.

Calendar's Year view: twelve months with event dots and UK bank holidays marked

Year viewPRO

All twelve months at once, with event dots - click a day to open it.

Calendar's Calendar subscriptions panel with bank holidays for Scotland, Northern Ireland, England and Wales and Ireland, and the clock changes

Calendar subscriptionsPRO

Bank holidays for Scotland, Northern Ireland and Ireland, and the clock changes.

Calendar's Invoice from hours panel with the rate, VAT, your details and the client, and the invoice total

Timesheets and invoicesPRO

Weekly and monthly timesheets from your hours, and an invoice from them.

Calendar's Backup and restore panel showing a backup file's contents next to what's in Calendar now

Backup and restorePRO

Everything in one file - restore with a preview, merge or replace, and undo.

Try Calendar - it's free

Get it free from the Microsoft Store Free vs Pro

Calendar is free, in your browser and on Windows. Calendar Pro is a one-off £5.99 in the Windows app, with a free 7-day trial.