Folders, pins and categories

Folders

Your folders are numbered down the left, with the unread count beside each. Drag emails onto a folder to move them, or use Move to. Right-click a folder to mark it all as read, check it now, run rules on it or import email into it.

Archive, delete, junk and undo

Archive (E), Delete (Delete or #) and Junk are in the toolbar and the right-click menu. Moves can be undone from the message that appears at the bottom.

Flags and read state

Flag an email with S or !, and mark it read or unread with U. The All, Unread and Flagged buttons above the list filter it.

Pin to top

Press P, click the pin on a row, or choose Pin to top in the right-click or More menu. Pinned emails sit above everything else under PINNED, newest first, until you unpin them. Pinning doesn't change whether an email is read.

• Where your provider allows it, the pin is saved with the email on the server too, so it survives a reinstall. Otherwise - and for POP3 and Microsoft 365 mode - it's kept on this PC.

Coloured categoriesPRO

Tag mail in colour - Urgent, Waiting, Invoice, Site or your own. Make them in Settings > Categories (Add starter set gives you five), with eight colours to choose from. Then press C, or choose Categorise in a menu, and tick the ones you want.

• Dots show in the list and pills in the reading pane. Click a pill, or a category under CATEGORIES on the left, to see every email in it.
• Where your provider allows it, categories are saved with the email on the server. In Microsoft 365 mode they're the same categories you see in your Microsoft 365 mailbox.

Search

Press Ctrl+E, Ctrl+K or / and type. Mail searches every email on this PC as you type, and Search the server finds older mail.

• Get older mail from the server, at the bottom of a folder, brings in older emails.

SnoozePRO

Hide an email until you can deal with it - it comes back to the top of your inbox when you said. Snoozed emails wait in Snoozed.