Worldwide retention money tracker
Track retention money withheld on construction contracts, released in two stages until the defects liability period ends - a two-rung release ladder per job, so nothing gets forgotten months after practical completion.
The Jobs tab's release ladder for every job, and the Overview tab's retention pot chart.
Jobs tab - the two-rung release ladder per job
Overview tab - the retention pot by job
The first moiety, released at practical completion, and the second moiety, released at the end of the defects liability period - tracked and coloured independently, not collapsed into one countdown.
Enter the practical completion date and the defects liability period in months, and both release dates calculate automatically - including correct month-end handling.
Upcoming, due within 30 days, overdue for release, or released - each moiety shows its own status, so you always know exactly which jobs need chasing.
The Overview tab rolls every job into a stacked bar showing held versus released retention, sorted by the amount still outstanding.
Copy a plain-text summary of every job and its retention status, or export the whole list as a standalone HTML file.
Matches every other Keystone app's chrome and remembers your choice, so it feels at home alongside Vector, Forma and the rest of the portfolio.
Planyard is a full construction cost management platform that includes retention tracking alongside budgets, valuations and subcontractor payments. It's a much broader, per-user subscription tool - here's how a focused, one-off desktop tracker compares for a contractor who just needs retention moieties tracked and chased.
| Feature | Retention Tracker | Planyard |
|---|---|---|
| Pricing model | £6.99 one-off after a free trial | From around $49/user/month subscription |
| Cost scales with number of users | ✕ | ✓ |
| Works fully offline | ✓ | ✕ |
| Full budgets, valuations and subcontractor payment tracking | ✕ | ✓ |
| Two-rung retention release ladder per job, tracked independently | ✓ | ~ |
| Accounting package integration (Xero/Sage) | ✕ | ✓ |
| Set up and usable in minutes, no implementation project | ✓ | ✕ |
| No account or sign-in needed | ✓ | ✕ |
Comparison based on Planyard's publicly listed pricing and features as of August 2026 (planyard.com, itqlick.com) - pricing and features change over time, so check planyard.com for current details. Planyard is a trademark of its respective owner; this comparison is for informational purposes and isn't sponsored by or affiliated with Planyard.
You'll install Retention Tracker via the Microsoft Store, same as any other Keystone app, with a free trial.
You don't need one. Install Retention Tracker from the Microsoft Store and start using it - there's no sign-up. If you'd like to hear about updates you can register your copy with a name and email, but nothing depends on it.
Retention withheld on a contract is typically released in two halves, or moieties: the first at practical completion, and the second at the end of the defects liability period. Retention Tracker tracks both stages separately for every job, since they usually fall due many months apart.
No - it's an approximate reminder tool, not a guarantee. Always confirm the exact retention percentage, release split and dates in the actual contract, since these vary by project and can be amended.
