Every right-to-work and DBS check, one countdown wall
A dedicated home for HR/people compliance documents - right-to-work checks, DBS/background checks, visa and work permit expiries and similar - one record per person, an expiry countdown wall showing exactly how many days until each document lapses, and renewal reminders before anything expires unnoticed.
Every document with an expiry date gets its own tile - a large number counting down the days until it lapses, colour-graded expired, expiring soon or valid, so the most urgent renewals jump out immediately.
Add each person once - name, role, notes - then log every right-to-work check, DBS check, visa/permit or other compliance document against them, with a running record you can see at a glance.
Right-to-work checks, DBS/background checks, visa/work permits and a catch-all "other" category for anything else HR-compliance related - each with its own issue date, expiry date and reference number.
A document past its expiry date reads as expired without you checking, one inside your configurable "due soon" window reads as expiring soon, and documents with no expiry date at all are tracked separately rather than flagged as a risk.
The dashboard rolls every tracked document up into one compliance percentage - documents with no expiry date on file are excluded from the calculation rather than silently counted as either compliant or at risk.
The dashboard's stat row surfaces exactly how many documents expire before the end of the current calendar month, alongside expired and expiring-soon lists so nothing slips through unnoticed.
Every person and document is stored on your own device - no server dependency for day-to-day use, just the shared Metre2 account for sign-in.
Export people and documents to CSV, export a full PDF compliance report or a single document PDF, print the dashboard directly, and import a batch of people from a CSV file.
Breathe is a well-known UK cloud HR platform with document management and ID/DBS record storage as part of its broader core HR feature set. Here's how a focused, one-off desktop expiry tracker compares for a business whose main need is staying on top of right-to-work and DBS renewal dates rather than running full HR/people management.
| Feature | Right-to-Work & Document Vault | Breathe (BreatheHR) |
|---|---|---|
| Pricing model | £4.99 one-off after trial | From around £24/month, scaling with headcount |
| Cost scales with headcount | ✕ | ✓ |
| Works fully offline | ✓ | ✕ |
| Purpose-built expiry countdown wall | ✓ | ✕ |
| Right-to-work/DBS document expiry tracking | ✓ | ~ (ID/DBS record storage as part of core HR) |
| Full HR suite - payroll, absence, performance, recruitment | ✕ | ✓ |
| Employee self-service portal | ✕ | ✓ |
| DBS check ordering/processing built in | ✕ | ✕ |
| One account across a whole app portfolio | ✓ | ✕ |
Comparison based on Breathe's publicly listed pricing and features as of August 2026 (breathehr.com and third-party pricing/feature trackers) - pricing and features change over time, so check breathehr.com for current details. Breathe/BreatheHR is a trademark of its respective owner; this comparison is for informational purposes and isn't sponsored by or affiliated with Breathe.
No - Compliance & Certification Manager tracks trade certifications, insurance renewals, PAT testing and training records - equipment and trade-focused compliance, spanning four different document types with no right-to-work or DBS concept at all. Right-to-Work & Document Vault is specifically about HR/people compliance documents - right-to-work checks, DBS/background checks and visa/work permit expiries - per person.
No - Licence & Permit Expiry Tracker covers business licences and permits generically (trading licences, waste carrier licences and similar), with no concept of a person or an HR compliance document at all. Right-to-Work & Document Vault is built around people, not business paperwork.
No - the legacy Document Vault is a generic PDF indexing and search library with no expiry-tracking or HR-compliance concept at all; it just indexes PDFs you already have for full-text search. Right-to-Work & Document Vault has nothing to do with PDF search - it's a per-person, per-document expiry tracker with renewal reminders.
No - right-to-work checks, DBS/background checks and visa/work permit tracking apply to any industry that employs staff, contractors, volunteers or agency workers. Nothing about this app is construction-specific.
It's a grid of tiles, one per document with an expiry date, each showing a large number of days until it expires (or days overdue if it's already lapsed), colour-graded expired, expiring soon or valid - a fast visual scan of exactly what needs renewing next.
Yes - export people and documents to CSV for a spreadsheet, export a full PDF compliance report or a single document PDF, print the dashboard directly, and import a batch of people from a CSV file.