How-to guide

How to track retention release dates

Retention is money you've earned but haven't been paid yet - and it's easy to forget. Across several jobs it can add up to a lot. Tracking when each part is due back is the only way to make sure you ask for it.

Published 8 Nov 20264 min readBy metre2

Quick answer

Record each job's retention and dates, and let the release dates work themselves out. Open the Metre2 Retention Tracker in your browser - it's free for 15 days, then a one-off price, and nothing you type is uploaded.

How retention usually works

A percentage of each payment is held back - often a few per cent. Commonly half is released at practical completion and the rest at the end of the defects period, often 12 months later. Your contract sets the actual terms.

What to record for each job

The client and job.
The retention amount held.
The practical completion date.
The length of the defects period.

Chase on time

Put both release dates in front of you, and chase as soon as one is due. Overdue retention is the first thing to raise.

See the total

Add up the retention held across every job - it's often more than people think.

Do it in the Metre2 Retention Tracker - 15 days free in your browser, or as a Windows app.

Use it in your browser - free, no sign-up Get the Windows app More about Retention Tracker

Common mistakes

Not noting the practical completion date when it happens.
Forgetting the second release at the end of the defects period.
Not knowing the total held across all jobs.

Frequently asked questions

Is retention always 50/50?

No - it depends on your contract. Check the terms for each job.

Where is the information saved?

In your browser on that device. Nothing is uploaded.